• General questions & info: esa-arts2021@uniarts.fi

• The Programme is in Helsinki-Time (UTC+2)​ and the Conference Programme platforms are Youtube & Zoom​.

• Youtube livestreaming from Music Centre Helsinki: Conference Opening on Tuesday, March 9th, and the Plenary Panel, Sessions 7A and 8D on Thursday, March 11th​.

• All other Conference Sessions take place in Zoom – links to the daily programme will be sent to the registered participants each morning​.
   

• Please note, you are not allowed to share the links for the persons, who are not registered for the conference. 
   

• Please, join the Zoom Sessions on time – Presenters and Session Moderators should join 10min before the session starting time to test the equipment and the needed Zoom features​.

• For each Zoom Session a Zoom Host assists both Presenters, Session Moderators and participants​.

• Every session in has an assigned Session Moderator responsible for hosting the meeting (giving turns to speak and for keeping to schedule etc) so that the presenters can focus on their presentations. In workshops, panels and roundtables there are no separate Session Moderators. The lenght of the panel, workshops and roundtables varies from 30 minutes to 90 minutes. All contributed paper presentations include 15 minutes presentation and 5 minutes discussion.

• For both Youtube and Zoom, use Chat for comments and questions​.

Installing Zoom

• We strongly recommend that you install the Zoom app (“Zoom Client for Meetings”) on your device well in advance before the event and try it out. In theory, it is possible to use Zoom without registering and in browser mode, but the best way to ensure all necessary features work is to install the app. 

• If you already have the app installed, please make sure your Zoom is up to date! (In the app, click your initials on the upper right corner -> Check for updates)

 Joining a Zoom meeting

• Zoom links to the sessions, keynotes and social programme will be sent by email to registered delegates during the week of the conference. You will get the links to the daily program every morning before the beginning of the sessions. 

• Every session (for example “Session 1a”, “Session 5b”) has its own Zoom link.

Zoom etiquette: basics

• Please, use your full name in the Zoom meetings. This will help the Session Moderator in hosting and identifying session participants. 

• When joining a meeting, please note your microphone will be automatically muted and your video will be off.  We kindly ask you to keep your microphone muted when you are not speaking.

• Every session has a Session Moderator and Zoom Host. The Zoom Host will help participants to get into the sessions, share their screen (if the speaker has any technical challenges) and help the moderator by following the chatbox. The Zoom Host also shares the co-hosting rights with the conference Presenters and Session Moderators.

• Zoom has a Chat function that you can use to send messages both privately to individual participants and the whole session group.